ADMINISTRATIVE ASSISTANT I - 64082996

Date: May 20, 2024

Location:

ARCADIA, FL, US, 34266

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 829272

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT I - 64082996

Pay Plan: Career Service

Position Number: 64082996

Salary: $33,000 - $43,000

Posting Closing Date: 06/03/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Open Competitive

Administrative Assistant I – 64082996

Your Specific Responsibilities:

This is a highly responsible position serving as the Personnel Liaison / Quality of Life liaison for the Florida Department of Health in DeSoto County (DOH-DeSoto). The incumbent in this position will ensure that the duties of personnel liaison are covered as outlined by the Department of Health Bureau of Human Resource Management (DOH HRM). This position also serves as the health department’s quality of life liaison. The incumbent will be directly supervised by the Community Program Administrator. The work of this position will provide technical support to staff and help to improve health outcomes, advance health equity (HE), and promote health department services within the county. The position requires strong computer, communication, organizational skills, knowledge of and the ability to appropriately apply personnel policies and procedures and must work independently and manage their time effectively.

Personnel Liaison Duties

Work closely with the Bureau of Personnel and Human Resource Management (Central Office HR) staff to comply with all Human Resource (HR) policies and procedures. Be familiar with People First systems, including an understanding of the information available through their web site, and assist employees as needed. Participate in personnel liaison conference calls. Assist supervisors and employees with appropriate training (new employee orientation, basic supervisory training, information security training, code of ethics, etc.). This position will serve as the TRAIN administrator for DOH-DeSoto. Review and distribute personnel-related information such as payroll deadlines, benefits and insurance, open enrollments, performance appraisals, missing timesheets, financial disclosures, and other related information as needed. Attend staff and building managers meetings as requested, to provide ongoing assistance and guidance in applying personnel rules, labor laws and other HR practices.

• Employee / Labor Relations – Works as needed with legal, management and Central Office HR Labor Relations Consultant when dealing with employee discipline, grievances, FMLA/FSWP, unemployment, EEO complaints, etc. Provides documentation as needed for labor relations and participates in meetings by request.

• Equal Employment Opportunity Program - Supports the department’s Equal Employment Opportunity (EEO) program in conjunction with Central Office HR. Perform the department’s annual compliance assessments and annually update and distribute the department’s Auxiliary Aids/Limited English Proficiency Plan.

• Classification - Initiate or review FLHealthDesk-HR classification ticket to ensure updated position description with signatures and org charts are attached. Review classification packets for accuracy and completeness. Assist supervisors with position description, OPS positions, justifications and other information needed for classification actions or updates.

• Recruitment – Requisition Manager – Ensure the correct FLHealthDesk-HR recruitment ticket is initiated to fill a position. Act as the requisition manager for Talent Management in People First. Prepare and/or assist supervisors with advertising vacancies. Works with supervisor to ensure new hires are properly screened (background and/or drug screened) as outlined in DOH policies. Assist managers with all aspects of recruiting as outlined in Recruitment and Selection policy. Works closely with Central Office HR to ensure applicants are cleared prior to starting employment with the DOH.

• Payroll, Leave, and Attendance – Act as the time administrator and assist supervisors to ensure that attendance and leave records are completed bi-weekly. Perform liaison duties utilizing the Florida HealthDesk Human Resource (FLHDHR). Check salaries to ensure they comply with DOHP pay policies. Review and understand delegation of authority to help supervisors with salary requests and memorandums.

  Quality of Life Liaison

• Conduct a health equity assessment.

• Assess technical assistance and training needs of the county health department (CHD) and community partners to improve their capacity for addressing social determinants of health.

• Provide training to address quality of life capacity gaps.

• Conduct a county-wide environmental scan of health disparities data.

• Maintain the resource guide of local agencies and organizations.

• Serve as a contact to assist the Office of Minority Health and Health Equity, as appropriate.

• Identify and disseminate information about funding opportunities.

• Ensure up-to-date information, data, and resources are available on the Department health equity websites.

• Participate in monthly meetings conducted by the Health Equity Regional Coordinators.

• Complete the required Quality of Life reporting in ClearPoint.

• Participate in quarterly Community Health Improvement Plan meetings.

• Work with community partners to distribute information.

• Assist in implementing project activities as needed.

• Participate in state trainings, including the Health Equity Training Program.

• Participate and represent DOH-DeSoto at community events as needed.

• Procures items and creates visual aids needed to manage the needed outcomes, that are culturally and linguistically competent.

• Participates in quality improvement and activities to improve processes and systems in place.

• Work with supervisors and leadership to track SMART goals and review objectives and priorities.

  Required Knowledge, Skills, and Abilities:

• Administrative and clerical procedures and systems; standard business formats and styles for letters and business forms; methods of data collection and analysis; problem solving techniques; principles of correct spelling, spreadsheet applications, grammar, and punctuation; principles and techniques of effective communication.

• Knowledge of national, state, and global trends and strategies in health education and promotion; assessment and program evaluation skills, methodology & statistical analysis experience, coalition-building skills.

• Skill at listening to what other people are saying and asking appropriate questions.

• Skilled at using Microsoft Office Suite.

• Skilled at observing and evaluating the outcomes of a problem solution; to identify lessons learned or redirect efforts.

• Ability to adjust actions in relation to others’ actions.

• Ability to establish & maintain effective working relationship with others.

• Ability to understand, interpret & apply applicable rules, regulations, policies & procedures.

• Ability to frequently bend, kneel, reach, and sit or stand for long periods of time.

• Ability to lift and carry up to 50 pounds as needed.

• Ability to plan, develop and deliver health promotion and public health education services.

• Ability to develop audiovisual materials and reports.

• Ability to communicate effectively, both orally and written.

  Qualifications:

  Minimum: Valid Florida driver’s license or the ability to obtain one prior to hire. High school diploma or equivalent. Knowledge of administrative and clerical procedures and systems; standard business formats and styles for letters and business forms; methods of data collection and analysis; problem solving techniques; principles of correct spelling, spreadsheet applications, grammar, and punctuation; principles and techniques of effective communication.

  Florida Department of Health Mission, Vision, and Values:

  Mission:

  To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

  Vision:

  To be the Healthiest State in the Nation.

  Values:

  I nnovation: We search for creative solutions and manage resources wisely.

  C ollaboration: We use teamwork to achieve common goals & solve problems.

  A ccountability: We perform with integrity & respect.

  R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

  E xcellence: We promote quality outcomes through learning & continuous performance improvement.

  Where You Will Work:

  Arcadia, FL

  The Benefits of Working for the State of Florida:

  Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;

• Nine paid holidays and one Personal Holiday each year;

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

• Retirement plan options, including employer contributions

  (For more information, please click www.myfrs.com );

• Flexible Spending Accounts;

• Tuition waivers;

• And more!

  For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .

  Please be advised:

  Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

  This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

  Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

  If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

  The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

  Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

  The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

  Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

  The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

  Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Fort Myers