Job Information
CBRE Office Services Coordinator in Hong Kong, Hong Kong
Office Services Coordinator
Job ID
162496
Posted
10-Apr-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Administrative, Facilities Management
Location(s)
Hong Kong - Hong Kong
Work Hour: Monday to Friday, 0800 - 1700 / 0900 - 1800
Location: IFC, Central
Client: A multinational financial services and banking
Job Duties:
Assist concierge in providing general hospitality services while maintaining a client-ready office environment.
Schedule and coordinate on-site meetings. This includes reserving conference rooms, ordering equipment, and coordinating catering needs.
Receive and record incoming and outgoing mails.
Route, sort and distribute mail.
Order office supplies and other common-use items for the mailroom.
Maintain inventories and troubleshoot regarding missed deliveries.
Check daily and replenish all mail, postage and stationery supplies.
Courier handling and manage outside courier.
Collect and deliver mails from/to post office.
Collect mail from main building.
Internal mail collection/distribution.
Prepare mailroom operation reports and manage the data available.
Answer common inquiries and request for printing and mailroom operation.
Handle printing job and booklet binding as requested.
Request building and equipment maintenance services.
Respond to complaints from clients, co-workers, and supervisors.
Hand Delivery of document to Central, Admiralty, Wanchai areas and West Kowloon.
Other FM support as requested, e.g. poster printing and posting
Requirement:
High School Diploma or GED with up to 2 years of job-related experience.
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straight forward information.
Working knowledge of Microsoft Office including Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset.
Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
CBRE
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