Details

Open Date 05/03/2024

Requisition Number PRN38435B

Job Title Senior Library Specialist

Working Title ARC & Facilities Coordinator

Job Grade C

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday-Friday, between 8am-6pm; some evenings and weekends may be required.

VP Area Academic Affairs

Department 00790 - Marriott Library - Operations

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 19.25 - 20.90

Close Date

Open Until Filled Yes

Job Summary

Working within the Facilities division, the Automated Retrieval Center and Facilities Coordinator will be responsible for maintaining the accurate movement of materials into and out of the Automated Retrieval Center ( ARC ), a high-density storage facility within the J. Willard Marriott Library. Responsibilities include, but are not limited to, fulfilling patron requests, processing returns, completing inventory, and intaking new collections. This position will serve as the primary point of contact for the Special Collections division and will work collaboratively with them to schedule material transfers and special projects. Provides as-needed support for library inventory initiatives. The coordinator will also work closely with the rest of the Facilities team to provide backup on a variety of projects throughout the library.

This position is required to work on campus full-time. Telecommuting will only be authorized for occasional/exceptional circumstances.

Aligned with the University’s commitment to “Celebrating U Completely,” we seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to inclusive access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path. We are interested in identifying and interviewing candidates with experience and expertise that will contribute to advancing our mission to provide everyone with access to information resources and educational opportunities.

The University will not sponsor a work visa for this position.

Responsibilities

Serves as the primary liaison between Special Collections and the ARC and is responsible for storing materials, completing inventory, reconciling loans and requests for the Special Collections patron account, and coordinating the intake of new collections.

Leads a variety of projects within the ARC and general collections, including audits and inventory control.

Serves as the first backup for coverage in the ARC as necessary. Guides part-timers and assists part-time employees with troubleshooting.

Works within the Integrated Library System and ARC EMS software to analyze data to identify request and inventory problems and reconcile discrepancies. Generates reports and analysis in Alma analytics and performs catalog record maintenance.

Assists the Associate Director for Logistics and Facilities with special projects.

Minimum Qualifications

Four years library experience or equivalency (one year of education can be substituted for two years of related work experience); knowledge of specialized library techniques and principles as well as research and organizational skills required; demonstrated human relations and effective communication skills also required. Some supervisory experience may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Preferred experience working with an Integrated Library System. Attention to detail is required. This position must be able to work independently, demonstrate problem-solving skills, and learn new technologies. Must be able to work collaboratively and communicate with a diverse group of people in person, on the phone, and via email. Ability to push a loaded book truck and flatbed and lift up to 50 pounds.

The duties, qualifications, and preferences listed in this posting are intended to give applicants an understanding of the role we are seeking to fill and the types of skills, experience, and education that may have prepared someone to be effective in this role. We do not expect any candidate to be a perfect match for this list or to perform all of the duties with equal proficiency on day one. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals.

Type Benefited Staff

Special Instructions Summary

All applications received by May 12, 2024 will receive full consideration.

This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Utah within 5-7 days of notice.

When prompted to do so, please upload three (3) professional references.

A cover letter is not required, but you may attach one as an optional document.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.